Minutes
WESTON PARISH COUNCIL
Annual Parish Council Meeting
Minutes of meeting held on Monday 11th May 2026 at Weston Community Centre
Commenced at 7.30pm
Present: - Cllrs, Brotherton, Bellamy, Casson, Dicks, Halgarth, Mews, Pennington,Redman and the Clerk/RFO.
26.069 Apologies Cllr Mather.
In Attendance:- Five members of the public
The outgoing Chairman welcomed everyone to the meeting and informed those present that the meeting was being recorded and asked that everyone refrain from using their mobile phones.
26.070 Election of Chair/Signing of Declaration of Office
Cllr Brotherton was elected to serve as Chairperson for the coming year, proposed by AC seconded BH, unanimous vote in favour. The Chairperson signed a declaration of office her signature witnessed by the clerk. She duly took her place as Chairperson for the meeting.
26.071 Election of Vice Chair/Signing of Declaration of Office
Cllr J Bellamy was elected to serve as Vice Chair for the coming year, proposed AC seconded IP, unanimous vote in favour. The Vice Chair signed a declaration of office her signature witnessed by the clerk.
26.072 Declaration of interest in accordance with Localism Act 2011
Cllrs Mews renewable energy projects.
Cllr Casson on all planning matters due to his role on SHDC planning committee.
Cllr Brotherton re. H22-0353-26.
26.073 Minutes of Parish Council Meeting held on Monday 13th April 2026
Minutes of the meeting having been circulated were taken as read by the Chair and signed as a true record. Proposed JB, seconded CD, unanimous vote in favour by those who were present at that meeting. The minutes of closed session having been circulated were taken as read by the Chair and signed as a true record. Proposed AC seconded HR, unanimous vote in favour by those who were present at that meeting
26.074 Co-option of new Parish Councillor
Following the resignation of Cllr Walker the Parish Council looked to co-opt its next councillor for the Weston ward. A resident of the parish John Constable asked to be considered for the position. After being interviewed he was invited to join the council. He duly signed his declaration of acceptance and then took his place on the Parish Council. Proposed AC seconded BH, unanimous vote in favour.
26.075 Public Forum
A resident gave an update on the proposed energy projects in the parish. Cllr Casson reported that following a special meeting at SHDC the Districts Councils comments had been sent to LCC.
26.076 Annual Governance and Financial Risk Assessment 2025/26
The document having been circulated was adopted and approved by the council. Proposed JB, seconded AC, unanimous vote in favour.
26.077 Annual Governance Statement 2025/26
The documents having been circulated and with the agreement of those present the Chair and Clerk signed off the Annual Governance statement. Proposed BH, seconded PM, unanimous vote in favour.
26.078 Annual Governance Accounts Statement 2025/26
The documents having been circulated and with the agreement of those present the Chair and Clerk signed off the Annual Accounting statement. Proposed CD, seconded AC, unanimous vote in favour.
26.079 Matters Arising
None.
26.080 Correspondence
email from a resident at 12, Carisbrooke Way concerned about trees over-hanging their property.
email from National Grid inviting the PC to comment on its latest energy projects.
email from LCC with details of its planning committee meeting on 11th May 2026 to discuss PL/0021/26 & PL/0065/24.
26.081 Overhanging trees at Weston Hills Playing field.
Following an email from the resident at 12, Carisbrooke Way those present discussed the overhanging trees. The Chair suspended standing orders to allow the resident to speak. It was agreed to arrange a site visit (4:30pm 12th May) before making a decision on the trees at a future meeting. The Chair then reinstated standing orders.
26.082 Energy Projects
The Clerk reported that at the LCC planning meeting on the 11th May that LCC had objected to applications PL/0021/26 & PL/0065/24 and asked for a public enquiry.
26.083 Weston Hills Village Sign.
Cllr Casson reported that he had spoken to a local builder who had said he would repair the brickwork on the village sign. The Chair and Cllr Bellamy said they would look to see what needed to be done to the brass plaque.
26.084 CSW/SID.
The CSW was discussed. Cllr Dicks reported that at the present time the CSW was not in operation, new volunteers were needed. Cllr Redman asked if an advert could be put in the next edition of the Oracle asking residents to respect the speed limits and ask for volunteers for the CSW.
Cllr Bellamy reported that the SID unit would need re-programming for the new 30mph speed limit if/when passed on the Austendyke Road. A solar panel unit is needed to power the unit and she is trying to get a quote for this.
26.085 Weston Playing Field
The Clerk reported that following on from an incident of anti-sociable behaviour in March there had now been two more incidents. One of an e-bike being ridden in the park and in Small Drove at speeds in access of 30mph, and a report that a ten tear old had been racially abused by two youths. Both incidents have been reported to the Police by residents.
Cllr Bellamy reported that she continues to work on quotes for fencing at the play area and the purchase of picnic benches. She will forward details to the Clerk to be circulated to councillors in readiness for the July meeting.
26.086 Weston Hills Playing Field
Cllr Bellamy said that there is possibly a new round of the UKSPF available and she intends to apply for funding to help with cost of the benches at Weston and nature trail at Weston Hills.
SHDC has reportedly placed the car park at the bottom of St Johns Road up for sale. Cllr Bellamy has been written to SHDC and is waiting for their reply.
26.087 Allotments
The Clerk informed the meeting that the tenant of allotment 3 has given up the tenancy. After discussing the matter it was agreed to contact the tenant of allotments 1&2 to see if he would be interested in taking over the tenancy.
26.088 Weston Burial Ground.
Cllr Bellamy said that planning has been passed for the burial ground (H22-0106-26). She is in communication with the church registry and PCC approval is needed which when received will allow for consecration. Cllr Bellamy is now arranging for work to be done on the pathway.
26.089 Planning Matters
Notification of application for consideration available via SHDC website:-
H22-0176-26, H22-0218-26 Refused by SHDC. H22-0304-25 Withdrawn.
H22-0353-26 No PC Objection.
26.090 Finance Report
The financial report to 30th April 2026 (Please see accompanying report) having been circulated was taken as read and its contents noted. Proposed CD, seconded BH, unanimous vote in favour.
26.091 Items for Inclusion on the Agenda for the next meeting
Cllr Bellamy asked that the CCTV risk assessment be put on the July agenda together with annual reports on the play equipment and the burial ground.
The Chair thanked Cllr Casson for his efforts litter-picking. Cllr Redman commented on problems she was experiencing in Hutchinson Gardens with regards refuse collections.
The Chair then thanked the outgoing Chairman for all his hard work and contribution to the council.
26.092 Date of Next Meeting
Monday 6th July 2026 7:30pm at Weston Hills Village Hall.
There being no other business the Chair thanked everyone for their attendance and closed the meeting at 9:00pm.
Chair …………………………………………………